Our professional experience in event planning encompasses every aspect of conference management, which also includes a comprehensive network of relevant contacts ensuring that you are provided with a superior quality of services as well as competitive rates at every stage of conference planning.


A sample of some of the services you can expect can be found below.


Advice and ideas
Excellent planning and organization
Creative and practical solutions
Step by step support
Full or partial administrative support
Fund raising and monitoring
Financial follow-up
Venue negotiation
Hotel accommodation & procedures
Internet services
Assistance in production of printed materials
Design of application forms
Pre-conference promotion
Handling of mailing lists
Confirmation letter to participants
Receipt and computer registration of application forms payments (credit cards are accepted)
Administration of abstracts
Participants kits, badges, preparation of individual conference material
Conference accessories and gifts
Audio-visual equipment and coordination
Technical support
Simultaneous Interpretation
On site registration office / Help Desk / Travel & Hotel Desk
Travel arrangements
Accompanying persons program
Social events
Pre and post conference tours
Exhibition administration


Heliotopos Conferences will be pleased to assist you in the planning of your event.


Full description of our services can be requested by: conf@heliotopos.net

Undertaking a project from scratch can demand a great deal of valuable time.


"Heliotopos" takes over the day to day logistical hassles, communicates with the client's offices regularly, and saves them the headache.

Organization and management of congresses, conferences and similar events

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